Conciliation Resources is in the process of designing and rolling out a new Accounting system (Sun) and Invoice approval/Payments system (Proactis). 

The systems will be built by a Sun Systems reseller, with project leadership from the Finance Director. We require a Sun systems implementor for a period of 6 months to support CR in the management of the process and ensuring cross organisational buy in. He/she will have hands on involvement in the design and implementation of the systems.

Specific tasks and deliverables

  • Manage the project to ensure that milestones and deadlines are achieved as outlined in the Project Initiation Document (PID)
  • Assist with the design of the new Chart of Accounts including setting up of Donor reporting codes in Sun
  • Set up a small Sun & Proactis Working Group. Convene meetings and ensure that inputs from the Working Group are appropriately fed into the project design and implementation process.
  • Champion the project including clearly communicating the benefits to staff
  • Assist with the setting up of Proactis including setting up budget delegations and approval thresholds
  • Work with the finance team in developing Sun upload templates in Q & A
  • Assist with data migration from Access Dimensions/Focal point to Sun/Proactis
  • Train users on the use of Proactis and on the new Chart of Accounts. Organise User acceptance workshops
  • Compile user documentation on processes and rules for Sun & Proactis
  • Support the design and roll out of new management accounts in Q&A

Consultant Specification 

  • Qualified or Part Qualified Accountant with substantial extensive experience of designing accounting systems
  • Experience of implementing a major accounting system e.g. Sun
  • Experience of implementation an electronic payment and approval system
  • Experience of project management and understanding of Agile Project Management methodology
  • Experience of working in a donor funded environment
  • Excellent communication skills

Application process

To apply, please submit a proposal, including

  • Financial proposal for the assignment; 
  • CV(s) (2-page maximum per CV)

All proposals should be emailed to recruitment@c-r.org. The deadline for receipt of proposals is 18.00 BST (London) on 19th March 2020. 

Shortlisted candidates should be available for interview from w/c 23 March 2020. 

Downloads for this post: Terms of Reference