Job Title: Operations Assistant, South East Asia and the Pacific
Location: Based in either Cotabato or Manilla, with occasional international travel.

Reporting to: South East Asia and the Pacific, Human Resource and Compliance Manager

Duration: Fixed term contract until August 2024 (subject to funding)
Direct Reports: Not applicable

Salary: PHP 413,712.00 per annum plus pension (PHP 34,476.00 per month pro-rated)

There will be a cost of living adjustment if the selected candidate is based in Manila.

Working rights: Please note that all candidates who apply for this position must have the right to work in the Philippines. The potential candidate can be based in either Cotabato or in Manila. 

Conciliation Resources 
Conciliation Resources is an independent international organisation working with people in conflict to prevent violence, resolve conflicts and promote peaceful societies. We provide practical support to help people affected by violent conflict achieve lasting peace. We draw on our shared experiences to improve peacebuilding policies and practice worldwide. We work with partner organisations and individuals (officials, civic actors and politicians) supporting processes of change, including through supporting key actors in regions affected by conflict to explore options for progress through dialogue, analysis and access to new thinking. We also work with civil society groups to become more effective in advocating for rights, encouraging debate and achieving policy change.

Job purpose 
We are headquartered in London, with a branch office in Melbourne. The Operations Assistant role is part of the operations team, supporting both the operational needs of the Melbourne branch office, SEAP team and Human resources. The role will be focused on both supporting branch office operational needs (e.g. office and human resource administration), along with administrative and logistical support necessary for the implementation of the South East Asia and Pacific (SEAP) programme. 
As this is a wide-ranging role, the post holder is not expected to be an expert on all the relevant areas. Expertise in one area, with a willingness to develop knowledge and skills in the other areas is very welcome.

Person specification
Essential knowledge, skills and experience 

  • 1 - 3 years of experience of working in an administrative and support position to a team. 
  • Experience of financial administration including processing finance reports, receipts or 
  • invoices. 
  • Experience of working with databases, handling diverse sources of information and 
  • maintaining filing systems. 
  • Experience of liaising with external partners and service providers. 
  • Ability to summarise and convey information accurately and concisely. 
  • Experience of drafting and maintaining organisation policy documents 
  • Experience of undertaking supervised research work. 
  • Experience performing basic IT administration 
  • Appreciation of issues of confidentiality, and cross-cultural and political sensitivity. 
  • Initiative, enthusiasm and a problem-solving approach to new challenges. 

Desirable knowledge, skills and experience 
Other role requirements 

  • Interest in peacebuilding and conflict transformation processes. 
  • Experience in fundraising in the non-government sector 
  • Experience of supporting the organisation of events, including providing logistical support to participants from overseas. 
  • Commitment to, and experience of, team and cross-organisational working. 
  • Excellent verbal and written English 
  • High level of attention to detail 
  • Willingness to work irregular hours occasionally and to undertake occasional international travel. 
  • Good computer and IT skills, including experience working with Microsoft Office software packages, databases, email and the internet.

How to apply
A Position description is attached to this advertisement. Please do not send your CV or resume at this stage.

Please download the Application Form and Application Statement and submit via email to aurecruitment@c-r.org by 5pm AEST, Wednesday, 06 March 2024.

The successful candidate will be required to undergo pre-employment checks which include police checks. Please be advised that it is a requirement for all our staff to submit their COVID-19 vaccination proof.

If you have specific questions regarding the role, please contact aurecruitment@c-r.org using the subject line: OA Phil enquiry.

We thank you for your interest in the role and our organisation, however only those applicants shortlisted will be contacted.